The Process
How SaveHOA works
Five steps. Six to ten weeks. No upfront cost. Here's exactly what happens from the moment you reach out to the moment your savings are documented.
Spend Audit
We map every dollar you're spending on vendors.
We collect all of your active vendor contracts and 12 months of invoices across every target category. Most boards don't have a clear picture of their total vendor spend — we build that picture first.
Your HOA provides
- → 12 months of vendor invoices
- → Current vendor contracts
- → Annual budget breakdown
We deliver
- Complete spend map by category
- Red flag summary (auto-renewals, rate creep)
- Priority list of highest-opportunity vendors
Benchmark
We find out what the market actually charges.
We compare your current vendor rates against real market data — what comparable communities in the Chicago area are paying today. Most HOAs haven't competitively bid their contracts in years. The gap is usually significant.
Your HOA provides
- → Access to current vendor contacts if needed
- → Any existing bid history
We deliver
- Market rate comparison report by category
- Estimated savings range per vendor
- Recommended action for each contract
Negotiate
We go to work — with your incumbents and their competitors.
We contact incumbent vendors and, where appropriate, solicit competing bids from alternative vendors. We use your data — the benchmarks, the competing bids — as leverage. We don't switch vendors without your approval. We negotiate first.
Your HOA provides
- → Board availability for brief check-ins
- → Approval to solicit competing bids
We deliver
- Competing bids from alternative vendors
- Negotiated counter-proposals from incumbents
- Side-by-side comparison for board review
Save
The board approves. New contracts are signed.
We present all findings and recommendations to the board. The board makes every decision — we never switch a vendor or sign a contract without explicit board approval. Once approved, we handle the transition to new terms.
Your HOA provides
- → Board vote and approval on recommended changes
We deliver
- New executed contracts at reduced rates
- Side-by-side savings documentation
- Transition coordination with vendors
Pay from Savings
Our fee comes directly from the savings we created.
Once the board approves the final savings report, SaveHOA issues an invoice for 30% of the first-year documented savings. That's it. No ongoing fees. No year-two charges. All future savings belong entirely to your community.
Your HOA provides
- → Payment within 30 days of board approval
We deliver
- Final savings report with full documentation
- Fee invoice calculated from documented savings
- Zero ongoing charges after engagement closes
Frequently asked questions
What does SaveHOA cost?
Nothing upfront. Our fee is 30% of the first-year savings we document — and only if we actually save your HOA money. If we find nothing, you owe nothing.
Does the board have to approve every change?
Yes, always. We present our findings and recommendations, but nothing changes without explicit board approval. You stay in complete control.
How long does an engagement take?
Most engagements take 6–10 weeks from signing to a final savings report, depending on the number of vendor categories and vendor responsiveness.
What if our contracts haven't expired yet?
We can still negotiate. Many vendors will renegotiate mid-term to retain a customer — especially if you have competing bids. Contract expiration gives us the most leverage, but it's not required.
Do you work with property management companies?
Yes. We can work directly with the HOA board or in coordination with your property manager. We require access to vendor invoices and contracts regardless of who manages the property.
Will switching vendors disrupt service?
We prioritize renegotiating with incumbent vendors first. We only recommend switching when the savings difference is significant and the new vendor has a comparable service record.
Are you affiliated with any vendors?
No. We have no referral relationships or financial arrangements with any vendor. Our only compensation is the contingency fee from savings we deliver to your HOA.
What happens after year one?
After your engagement is complete and our fee is paid, all future savings belong 100% to your HOA. We have no ongoing fees or maintenance charges.
Ready to start your free audit?
It takes 15 minutes to get started. We'll handle everything else.
Get your free audit